Everyone always asks us "How do I keep track of all my expenses?" Well, there's an app for that. Read on....
Make submitting expenses a snap (literally)
A tiny personal assistant that lives in your phone.
ProOnGo Expense
ProOnGo Expense is the little engine that could. It tracks your expenses instantly via mobile app, email or secure web portal. It magically reads paper receipts, calculates your mileage using GPS, and tracks your time by client or project. Still need more? Well, ProOnGo is offering 20% off for the first year when you subscribe by January 15th only from Intuit App Center.
Speed up your expense tracking process by staying connected with your team at all times. Using the ProOnGo Expense Mobile App + Web Portal, you can Approve or Deny your employee expenses from any device and instantly sync with QuickBooks!
This app works with: QuickBooks for Windows QuickBooks Online
As soon as you create an account, you and your team can begin recording your expenses either with the ProOnGo Expense mobile application or the ProOnGo Web Portal at www.ProOnGo.com. As soon as an employee records an expense, the manager can instantly view the expense (with receipt image) on their mobile device and Approve or Deny the expense, then sync to QuickBooks.
ProOnGo Features:
Real-time employee expenses; you and your team’s expenses are always up to date on every device
Fast and Easy Workflow; View and Approve your employee’s expenses from any device
Speedy Expense Tracking:
Receipt Reader – auto-extracts Vendor, Date and Total Amount
Impress everyone with your ninja-like tracking skills.
ExpenseCloud
Online expense management for individuals and companies of all sizes; including mobile apps, credit card import, receipt management, online approvals, expense policy enforcement, company spend analytics and QuickBooks integration (Online & Desktop).
This app works with: QuickBooks for Windows
At any given moment, you're juggling several client projects, picking up office supplies or taking a client to lunch. No matter how crazy your life gets, ExpenseCloud helps you put it all on autopilot. It's flexible enough to sort corporate expenses from non-billable ones, and it can even handle expenses for multiple client jobs — all in one beautiful report. Just click to submit and you're done.
Try it free for 30 days. Starts at $10/month per user after that. Lower pricing options available for 10+ users.
Automate the entire expense reporting process online using ExpenseCloud's seamless QuickBooks integration. Import credit card expenses, capture cash or mileage expenditures, and track billable customers / jobs by expense entry all online or from our mobile apps. Save time submitting or processing your company expense reports with QuickBooks today!
* Import QuickBooks Chart Of Accounts (Expense, COGS, Fix Assets)
* Mobile Apps (iPhone, BlackBerry, Android) For Receipt, Expense & Mileage Capture
* Import Expenses from 11,000 Credit and Debit Card Securely Each Night
* Track QuickBook's Customers & Jobs Per Expense Line Item, Including Billable and Reimbursable Expenses
* Online Approvals & Expense Policy Enforcement
* Seamless QuickBooks Export To Generate Checks, Invoices or Bills By Vendor, Customer Or Employee
Integrating with QuickBooks can be done in minutes! Once connected, employees can choose the QuickBooks expense categories for each expense entry, including identifying the customer and job. Approvals can be done online, tracking history and any expense policy violations. Expenses can exported seamlessly into QuickBooks to various accounts (bill, vendor, employee, customer, job, bank account, credit card, chart of account, accounts payable) Sign up for free at http://www.expensecloud.com
Does so much for your business, you should give it a title.
Concur Breeze
Say good-bye to spreadsheets for expense reporting! Concur Breeze automatically fills out expense reports from credit card purchases and TripIt travel itineraries, and seamlessly passes approved expenses into QuickBooks.
Get big-company features at a small-company price with Concur Breeze. It scans receipts on the go, imports and categorizes your expenses from credit cards, slices them up into the right cost centers, and lets you know if you're breaking any company rules. Travel a lot? Concur Breeze imports expenses from TripIt Pro so you can save even more time.
Try it free for 30 days. Starts at $8/month per user after that.
This app works with: QuickBooks for Windows
Used by millions of people in over 90 countries, Concur’s automated expense reporting delivers the secure solution small businesses need in an easy-to-use package – giving companies like yours more time to spend on doing business.
Seamlessly post expenses to your QuickBooks account without the hassle and errors of manual data entry
Easily track expenses and capture receipt images on-the-go with Concur’s free mobile app for iPhone, Android, and Blackberry
Quick, easy, and free to setup, Concur Breeze directly imports expense accounts, classes, customers, jobs and employees from QuickBooks
No more hours spent manually creating expense reports! Concur Breeze automatically creates expense reports from credit card purchases and TripIt travel itineraries, and seamlessly passes approved expense reports into QuickBooks. Now your small business can better manage cash flow – with less paper and less expense reporting hassle for employees.
February 24, 2011
reprinted from AP
IRS eases rules on property liens for delinquent taxpayers
The amount of back taxes a person can owe before facing a possible lien will be doubled to $10,000. Small firms with up to $25,000 in delinquent tax bills will be eligible for two-year payment plans.
The Internal Revenue Service says it's trying to help people who are struggling to pay delinquent tax bills, so it's reducing the number of property liens and easing rules for small businesses to enter into installment agreements.
As the economy has soured, the agency has filed an increasing number of liens on property owned by delinquent taxpayers. The IRS filed nearly 1.1 million liens in the fiscal year that ended in September, compared with 426,000 in 2001.
The steps announced Thursday will double the amount of back taxes a person can owe to $10,000 before facing a possible lien. Previously, taxpayers who owed at least $5,000 and ignored numerous IRS notices would get an automatic lien placed on their property.
The change will make it easier for people to have liens withdrawn once tax bills are paid or they start paying under certain installment plans. More taxpayers can settle their tax debt for less than they owe, if they meet certain income and debt requirements.
Small businesses with larger delinquent tax bills will be eligible for 24-month payment plans. Previously, the tax bill had to be less than $10,000; now it's up to $25,000.
The agency believes the changes "will help people trying to get right with their taxes and we think it strikes the right balance to protect the interests of the government," said Doug Shulman, the IRS Commissioner Doug Shulman said.
As tax season heats up, there are several options available for free tax filing assistance for qualified taxpayers. Unfortunately, the numbers of taxpayers seeking free tax help have also created new opportunities for con artists and scammers.
This season, some taxpayers have reported offers of free tax assistance via email. The offers vary but generally ask you to provide certain information about yourself and/or your income in order to determine whether you qualify.
The requests for information or "offers" for assistance aren't always limited to the IRS. I recently received an email from a taxpayer who was surprised to receive an offer for free assistance from the Baltimore CASH Campaign. The taxpayer didn't request assistance, doesn't live in Baltimore (or Maryland, for that matter) and doesn't qualify for free assistance.
The Baltimore CASH Campaign is, in fact, real, and it does offer free tax assistance for qualifying families. However, it won't be soliciting you via email for appointments; rather, its website directs you to make an appointment by clicking online or calling the organization directly.
Similarly, the IRS does offer free tax assistance and may send you information about how to obtain tax assistance, assuming you've opted to receive updates via email. However, those updates aren't directed to individual taxpayers (think of them more like newsletters) and they will never ask you for financial information or personal details via email.
When you receive these kinds of emails, it's not always a question of mere phishing or identity theft. The emails may be from a spammer hoping to harvest addresses; when you reply to the sender to advise that there's been a mistake or to ask for further information, you're confirming that your email address is, in fact, valid. That makes it valuable to companies who sell email addresses to third parties. So, don't reply to the sender.
Even more dangerous, the emails may contain links with spyware, malware or viruses. In October, a scam email claiming to be from the IRS regarding EFTPS payments was actually part of a sophisticated effort to steal the data on your computer. Even though the links in the email appeared genuine (they did, in fact, eventually forward you to the EFTPS site), the links zipped their way through another site -- in the blink of an eye -- that installed spyware on your computer in order to intercept your online banking transaction data.
What's the best practice, then, to avoid tax scams?
If you receive emails from supporting organizations claiming to be affiliated with the IRS or offering you free tax advice, check out the organization. Don't reply with any personal, tax or financial information via email and don't open attachments or click on any links from organizations that you don't recognize. When in doubt, call the organization for more information before you take any action.
Finally, remember, the IRS will never initiate contact with you by email. If you get an email claiming to be from the IRS, don't reply. Don't open any of the attachments or click on any links. If you'd like the IRS to investigate it further, you can forward the e-mail to phishing@irs.gov. Then, you should simply delete it.
WASHINGTON – The Internal Revenue Service is working on new rules that could require paid tax preparers to be licensed to improve tax compliance and reduce fraud, IRS Commissioner Doug Shulman said Thursday.
Eighty percent of taxpayers get help with their returns, either from paid preparers or computer programs, Mr. Shulman told a congressional subcommittee. Tax preparers currently don't have to be licensed, unless they represent clients in proceedings before the IRS.
Mr. Shulman said he wants better leverage to make sure tax preparers act ethically, not only to improve enforcement, but also to ensure that taxpayers get quality help in preparing their returns.
"Paying taxes is one of the largest financial transactions individual Americans have each year, and we need to make sure that professionals who serve them are ethical and ensure the right amount of tax is paid,'' Mr. Shulman told the House Ways and Means Subcommittee on Oversight.
Mr. Shulman said the IRS will submit recommendations by the end of the year to U.S. Treasury Secretary Timothy Geithner, which could include regulatory or legislative changes.
The changes could affect chain tax-preparation companies, including H&R Block Inc., Jackson Hewitt Tax Service Inc. and Liberty Tax Service.
In addition to enrolled agents, lawyers and accountants—who are licensed to represent taxpayers before the IRS--the recommendations would cover a growing category of unlicensed tax preparers, according to an IRS news release.
While the IRS will consider the role of tax-software providers, human preparers are the focus of the effort to craft stricter standards, Mr. Shulman told reporters in a conference call. "In most states, anyone can charge to prepare tax returns, regardless of training, education, experience, skill, licensing or registration," he said.
Registering tax preparers and requiring a minimum competency makes sense, said Paul Cinquemani, director of government relations for the National Association of Tax Professionals.
"As complex as the tax law is, believe me it doesn't hurt to raise the bar,'' Mr. Cinquemani told the Associated Press. "I don't understand how anyone operates without getting education to stay on top of tax law. It's very complex.''
"I applaud the IRS in their efforts to require tax-preparer certification," said John Hewitt, chief executive of Liberty Tax Services, the third-largest U.S. tax-preparation firm. "It certainly hasn't hindered us in Oregon and California," he said of two states that regulate tax preparers.
H&R Block, the largest tax-preparation firm, also said it welcomed the IRS announcement.
Scott Schneeberger, an analyst with investment firm Oppenheimer & Co. Inc., wrote in a Thursday research note that the IRS initiative is "significantly positive" for the big tax-preparation firms.
"As the larger preparers are already more closely monitored than the large, highly fragmented population of mom & pop preparers, the larger companies have been seeking increased regulation and oversight of the broader industry," Mr. Schneeberger wrote.
Rep. John Lewis (D., Ga.) said low-income taxpayers are often taken advantage of by "fly-by-night'' tax preparers who set up shop in storefronts, only to go out of business after tax season. "If they have problems, they cannot be located,'' said Mr. Lewis, who is chairman of the oversight subcommittee. "We're going to find a way to deal with it.''
In 2006, the Government Accountability Office found errors in an investigation of chain tax preparers. Out of 19 visits where GAO investigators posed as taxpayers, five preparers' work resulted in incorrect refunds of about $2,000, while errors in two cases cost the taxpayers $1,500.
From 2006 through 2008, the IRS initiated more than 600 investigations of fraud among tax preparers. During that time, 356 tax preparers were convicted, with more than 80% of them sentenced to prison, home confinement or electronic monitoring.
But when the IRS detects a fraudulent return, it's the taxpayer--not the tax preparer--who must pay the additional taxes, interest and any penalties, according to the IRS.
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